Privacy Policy: GG-Bot
Version: 1.0
Effective date: 21 May 2026
Operated by: YD Great Media (sole trader, Sunshine Coast, Queensland, Australia) — ABN 97 516 623 849
The short version
GG-Bot is a Discord bot that surfaces public gaming data — Steam profiles, game deals, live-stream alerts — inside your Discord server. We built it to collect as little about you as possible.
The only personally identifiable piece of information we store is your Discord user ID — and we never share it with anyone. It exists purely so the bot knows who ran a command and can send the response back to the right person. Everything else we store is either operational telemetry (which you can opt out of) or your own configurable settings.
We do not collect your email. We do not see your private Steam data. We do not read your messages.
1. What we do not collect
- Email addresses. None are requested, stored, or processed by GG-Bot at any point.
- Private Steam data. GG-Bot reads only what is publicly visible on your Steam profile. If you have set your library, play history, friends list, or wishlist to private in Steam's own privacy settings, the bot cannot see it and will say so. Your Steam privacy settings are entirely under your control.
- Message content or DMs. GG-Bot responds only to slash commands (
/gg ...). It does not read, scan, or log the text content of any messages in your server or your direct messages. - Payment data. GG-Bot is free. No payment processing occurs.
2. What we do store
All data is stored in AWS DynamoDB, region ap-southeast-2 (Sydney, Australia). The single personally identifiable field is your Discord user ID — used internally only, never shared with third parties.
2.1 Discord user ID
What it is: Your Discord snowflake ID (a numeric identifier Discord assigns to every account).
Why we store it: The bot needs to know who ran a command so it can send the embeds and responses back to you. That's it. It is not shared with any third party.
How to remove it: Run /gg link action:unlink-clear — this deletes your record entirely.
2.2 Linked Steam ID and Steam display name
What it is: When you opt to link your Steam account via the /gg link command, we store your Steam 64-bit ID and your Steam display name as it appeared at link time.
Why we store it: So commands like /gg games, /gg playwhat, and /gg profile know which Steam account to look up without you typing your URL every time.
Auto-populated country code: When you link, if your Steam profile publicly exposes a country code, we read it once and store it as a two-letter ISO code (e.g., AU) in your preferences, used only to display prices in your local currency. You can clear or change it at any time via the /gg settings command.
How to remove it: Run /gg link action:unlink-clear to remove your Steam link and all associated personal data.
2.3 Per-user preferences
What it is: Configurable settings you set via /gg settings — preferred store (Steam, GOG, Epic), country/currency, minimum discount threshold, deal sort order, play recommendation filters, timezone, and leaderboard participation choices.
Why we store it: So the bot remembers your preferences between sessions.
How to remove it: Run /gg settings to reset preferences, or /gg link action:unlink-clear to remove everything.
2.4 Operational usage data (opt-out available)
What it is: Standard operational telemetry — counts of which slash commands you use, daily snapshots, leaderboard participation figures. Stored against your Discord user ID for the limited purpose of keeping the bot healthy and improving the features people actually use.
Why we store it: To understand which features are used, to keep operational metrics meaningful, and to power the optional /gg leaderboard feature. Aggregate, bot-wide statistics are maintained separately and are not keyed to your user ID.
Opt out: Open /gg settings and turn off usage tracking. This stops per-user collection immediately. Running /gg link action:unlink-clear also deletes any existing rows tied to your account.
Retention: Usage stats rows carry a 31-day sliding TTL — inactive rows auto-expire. Daily snapshots also expire after 31 days. Leaderboard rows carry a 90-day TTL and auto-expire if not refreshed.
2.5 News tracker
What it is: A list of Steam app IDs for games you have searched news for via /gg news, plus the timestamp of each search. Stored inside your UserLinks record.
Why we store it: So the bot can deliver a personalised news feed for the games you track.
How to remove it: Removed when you run /gg link action:unlink-clear.
2.6 Guild schedules and alert subscriptions
What it is: Discord server (guild) IDs, channel IDs, and schedule configuration set by server administrators using /gg schedule and /gg alertlive. These are server-level configuration records, not personal data.
Retention: Persist until removed by a server admin or until the bot is removed from the server.
2.7 Cached public game and price data
What it is: Publicly available data fetched from Steam and our third-party data sources — game names, prices, reviews, genres, tags, player counts, screenshots. This is not personal data; it is the same information anyone can view on those services' websites.
Retention: Cached with TTLs ranging from a few hours (prices, reviews) up to 30 days (genre/tag data). Auto-expires via DynamoDB TTL.
3. Third-party services
There are two distinct categories of third party to be aware of:
A. Services your data may reach (limited to your linked Steam profile):
| Service | What reaches them | Their privacy policy |
|---|---|---|
| Steam Web API (Valve) | Your Steam ID — only when you've linked an account and a command requires looking up your public profile data. No other personal data. | store.steampowered.com/privacy_agreement |
| Discord | GG-Bot operates inside Discord. We receive your Discord user ID and display name as part of slash command interactions. Discord's own Privacy Policy governs everything else about how Discord handles your data. | discord.com/privacy |
| AWS (Amazon Web Services) | Acts as our data processor — your stored data lives on AWS DynamoDB in ap-southeast-2 (Sydney). AWS does not access or use your data for its own purposes. | aws.amazon.com/privacy |
B. System-side data sources (no user data sent):
From time to time, the bot retrieves game data, pricing data, and stats from third-party services such as IsThereAnyDeal (ITAD), CheapShark, and SteamSpy. These queries are made from our infrastructure using our own API keys — your identity is not sent to any of them, and the set of services we use may change over time as the bot evolves.
4. How to access or delete your data
You have the right to request access to, correction of, or deletion of the personal data GG-Bot holds about you.
Self-service (instant):
/gg link action:unlink-clear— deletes your Steam link, preferences, usage stats, leaderboard entries, and news tracker. Available at any time./gg settings— adjust or reset preferences, opt out of usage tracking, opt out of leaderboards.
Contact request:
If you want assistance, confirmation of what's stored against your Discord user ID, or a copy of your data, contact us via the YD Great Media Contact Page.
We will respond to data access and deletion requests within 30 days.
5. GDPR and international users
GG-Bot is operated from Australia and is not directed at EU residents as a primary audience. However, we recognise that EU and UK users may use the bot, and we apply the following principles consistent with GDPR Article 5 regardless:
- Lawful basis: Legitimate interest (providing the service you requested) and your consent (linking your Steam account is entirely voluntary).
- Data minimisation: We store only what is needed to deliver the bot's functionality.
- Storage limitation: Retention periods are defined and enforced via TTLs or explicit deletion. The core UserLinks record persists until you choose to unlink — your control, on your timetable.
- Right to erasure: Honoured instantly via
/gg link action:unlink-clear, or on written request. - Data portability: On request, we can provide a summary of the data we hold against your Discord user ID.
Requests should be directed to the contact page linked above.
6. Children
GG-Bot is not directed at children under 13. Discord's own Terms of Service prohibit users under 13 from creating accounts. We do not knowingly collect data from children under 13. If you believe we have inadvertently done so, please contact us for immediate removal.
7. Changes to this policy
We may update this Privacy Policy from time to time. When we do, we will:
- Update the version number and effective date at the top of this document.
- Post a notice on the GG-Bot landing page at https://www.ydgreatmedia.com/gg-bot.html.
- For material changes that affect how existing data is handled, provide at least 14 days' notice before the change takes effect.
Continued use of the bot after the effective date of a revised policy constitutes acceptance of the updated terms.